Graduation: step by step

Please note:

From 05.03.2024, the digital version of the academic thesis has to be submitted via u:space.

The submission procedure still consists of three steps and includes the upload to u:space, the submission of the signed upload confirmation by e-mail and the submission of the two printed copies.

1.) Submission of the record of examinations

Please check with your responsible StudiesServiceUnit whether you have to submit your record of examinations.

As a general rule: Check your record of examinations on u:space to see whether all of your courses have been assigned correctly and whether you have successfully completed all of the required courses. If anything is unclear or if you have any questions, please do not hesitate to contact your StudiesServiceUnit.

Below, you can find a brief overview of whether or not you have to submit a record of examinations, and of any deviating regulations:

Record of Examination

no Record of Examination

  • Gender Studies
  • Social and Cultural Anthropology & CREOLE
    please contact Rita Gratzer
  • Political Science
  • Journalism and Communication Studies
  • Sociology
  • Global Demography

2.) Announcement of the topic and supervision of the master's thesis

Please Note!

Before uploading your master's thesis to u:space and submitting it to the SSC, you have to register the topic of your thesis and your supervisor(s) with your StudiesServiceUnit

Please ensure that the master's thesis has been correctly registered, otherwise the submission process will be delayed. 

The relevant form and further information can be obtained from the respective StudiesServiceUnit!

3.) Cover sheet

During the upload process in u:space the cover sheet is created automatically from your data. Just add the downloaded cover sheet to your finished thesis.

Please do not use a title page you have created yourself in advance, as this will not be accepted during the formal check.

Please see the cover sheet for master’s theses page for further information.

4.) Uploading the electronic version of the master's thesis to u:space

When you have completed your master's thesis, upload the thesis in PDF format to u:space for a plagiarism check. You can find detailed information about the electronic submission (german) and the upload portal on the website of the Office of the Studienpräses. 

Submission procedure

  1. Start by uploading your thesis on u:space so that it can be checked for plagiarism.
    The cover sheet / title page is generated automatically during this process (see step 3).

    Once you have uploaded the document, you will receive an upload confirmation (“Hochladebestätigung”).
    Print out the upload confirmation from u:space and sign it.

  2. If any textual similarities are detected between your work and other texts, the directorate of studies will examine whether it constitutes plagiarism (german).
    Please do not proceed with printing your thesis until you have received feedback (via email to your u:account) confirming a successful plagiarism check.
    The printed version must exactly match the electronically submitted version.
    Therefore please use the PDF you uploaded to u:space.
  3. After a successful plagiarism check, you must submit the hard-bound copy of your thesis to the SSC (see step 5).

You can find detailed information about the plagiarism check and creation of the document in the regulation on the formal requirements for the submission of academic theses.

Please note that since 1 October 2015, you do not have to include your curriculum vitae in you thesis!


Every thesis must contain a German abstract of at least 500 characters (including spaces/blank characters). The abstract is a brief summary of the central points of your thesis. Optionally, you can also include an English abstract.

If your whole thesis is written in English, it must contain an English abstract.

Blockage of a thesis

All master's theses written at the University of Vienna are published on the thesis server of the Vienna University Library. However, authors are entitled to block their thesis for a maximum duration of 5 years.
For further information, please see the information sheet on the publication and blockage of the thesis

Application form for the blockage of a thesis

5.) Submission of the thesis to the SSC

After the plagiarism check has been carried out (approximately one week after uploading the thesis), you will receive an e-mail prompting you to submit your master’s thesis to the StudiesServiceCenter. A submission is only possible once you have received the e-mail notifying you that the plagiarism check has been completed.

The master's thesis can be submitted online
After you have uploaded your master's thesis to u:space, please send the following completed and signed form to:

  • A signed confirmation that the master's thesis was successfully uploaded to the plagiarism server ("Hochladebestätigung").
    (You will recieve the upload confirmation during the last step of the upload process in u:space)

The SSC forwards your uploaded thesis (u:space) to your supervisor(s) after submitting the two forms. 

Print version of the master’s thesis

Please send us two hardbound copies (printed double-sided) of your master’s thesis after uploading it to u:space so that they can be forwarded to the Vienna University Library. You can either send your thesis by post or deposit it at the porter’s desk at the NIG.

Send the hardbound version ONLY from Austria or other EU countries. When shipping from non-EU countries, high customs duties are incurred, which must be paid by you. In this case, use the option of bind the thesis in Austria (e.g. facultas Bindeservice or Lehrmittelstelle) and have it delivered directly to the SSC. 

Following the positive assessment of the master’s thesis (and the completion of all required courses), you can complete the final examination (public defence). Please register for the public defence at your StudiesServiceUnit.

7.) Degree certificate and official notice of degree award

The official notice of degree award will be issued by the SSC within four weeks after you have submitted the graduation documents. You will receive an e-mail on you unit e-mail address informing you that your documents have been completed


You will receive two separate e-mails:

  • "Congratulations on successfully completing your studies!"
    • Automated e-mail, the academic degree has been completed in the system.
  • "Sending the graduation documents"
    • You will receive the officially signed graduation documents via e-mail